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| − | ==Meetings (Web Conferencing, BigBlueButton tool)== | + | {| class="wikitable" |
| | + | | style="background-color:#f5fafa; border-color:#00b7ff;" | |
| | + | [[Image:Icon-announcement.png|40px|alt=Announcement]] <big>To learn about the most recent updates in Sakai Meetings, watch this brief video on [https://www.youtube.com/watch?v=EbtHTLascyU '''What's New in Sakai Meetings (BigBlueButton)'''</big>]. |
| | + | |} |
| | + | ==Meetings (Web Conferencing)== |
| | | | |
| − | Meetings (BigBlueButton) is an open source webinar tool available in Sakai that allows you to communicate with your students remotely. You can display presentations, use a white board, use audio and/or a webcam, chat with your students, and share your desktop. Meetings is a '''synchronous''' tool, which means users have to be online at the same time to interact. You can also add polls to your Meeting and record your Meetings, too. | + | <big>Meetings (BigBlueButton) is a web conferencing tool available in Sakai that allows you to communicate with your students remotely. <br> |
| | + | * You can display presentations, use a white board, use audio and/or a webcam, chat with your students, add polls, and share your device. <br> |
| | + | * Meetings is a '''synchronous''' tool, which means users have to be online at the same time to interact.<br> |
| | + | * You can record your Meetings, and students can view the recordings in Sakai.</big> |
| | + | {| |
| | + | |- style="vertical-align:top;" |
| | + | | [[File:Base-WikiMain-monitor.png|border|600px]] |
| | + | | style="padding-left:10px;" | |
| | + | <hr> |
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| − | ===Creating and Running a Meeting plus Student Handouts *=== | + | ==Web Conferencing from Start to Finish== |
| | + | <big> |
| | + | * [[Meetings: Equipment Required | Equipment Required]] |
| | + | * [[Meetings: Bandwidth Considerations | Bandwidth Considerations]] |
| | + | * [[Meetings: Add and Create a Meetings Session | Add and Create a Meetings Session in Sakai]] |
| | + | * [[Meetings: Getting to Know the Meetings Presentation Area | Getting to Know the Meetings Presentation Area]] |
| | + | * [[Meetings: Moderator Features | How Do I Use the Moderator Features During a Meeting?]] |
| | + | * [[Meetings: Presenter Features | How Do I Use the Presenter Features During a Meeting?]] |
| | + | * [[Meetings: Instructional Tips | Instructional Tips for Using the Meetings Tool]] |
| | + | * [[Meetings: Student User Features | Participant (Student) User Features]] |
| | + | * [[Meetings: Troubleshooting Meetings| Troubleshooting my Meeting sessions]] |
| | + | * [[Meetings: Recordings and Statistics | Recordings and Statistics]] |
| | + | * [[Meetings: Video Tutorials | Video Tutorials]] |
| | + | </big> |
| | + | |} |
| | | | |
| − | * Are step-by-step instructions available for creating, starting, and running a Meeting? '''Yes.'''
| + | ==Accessibility== |
| − | ** Instructions for an instructor to create a meeting: [[Media:Create_a_Meeting.pdf|Create a Meeting Handout]]
| + | <big> |
| − | ** Instructions for an instructor to run a meeting: [[Media:RunningaMeetingInstructorHandout.pdf|Running a Meeting Handout]]
| + | * Are Meetings/Chat/Recordings Accessible to those using screen readers? Yes, since [https://docs.bigbluebutton.org/support/release-notes.html#release-081 release 0.8+]. |
| − | ** Instructions for an instructor to share their desktop during a Meeting: [[Media:SharingaDesktop-MeetingsInstructorHandout.pdf|Sharing a Desktop during a Meeting Handout]] | [https://www.youtube.com/watch?v=xTFuEvmEqB0 video]
| + | * Here is a video about the [https://youtu.be/feC_zm1y3N4 Live Closed Captioning support] and [https://support.blindsidenetworks.com/hc/en-us/articles/360030980012-Use-Closed-Captions step-by-step instructions]. |
| − | ** '''Handout for Students'''* [[Communicating_with_your_Sakai_instructor_and_classmates#Using_Meetings|Instructions for Students attending a Meeting]]
| + | * Here is the official [https://bigbluebutton.org/accessibility/ Accessibility Statement and VPAT].</big> |
| − | ** Do's and Don'ts of Synchronous Online Learning: [http://campustechnology.com/articles/2013/05/08/the-dos-and-donts-of-synchronous-online-learning.aspx Plan, Prepare, Practice!] | + | <!--Meetings is a '''synchronous''' tool, which means users have to be online at the same time to interact. You can record your Meetings, and students can view the recordings in Sakai--> |
| − | | |
| − | ===What can you do with Fall 2016 Meetings 1.0 Release?===
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| − | * We have the latest version, released '''Fall 2016, BigBlueButton 1.0'''
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| − | * [http://www.bigbluebutton.org/videos/ Latest VIDEO Tutorials for Instructors and Students] (BigBlueButton)
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| − | ** Setting up Audio, Viewer (student) Overview, and Moderator/Presenter (instructor) Overview
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| − | * '''New Fall 2016 videos!''':
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| − | ** [https://www.youtube.com/watch?v=t6paSABeark&feature=youtu.be Faster Screen Sharing],
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| − | ** [https://www.youtube.com/watch?v=vDpurrMgal0&feature=youtu.be Live Closed Captioning], and | |
| − | ** [https://www.youtube.com/watch?v=q5N-lcocJss&feature=youtu.be Breakout Rooms]
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| − | * New Fall 2016 step-by-step instructions for [https://docs.google.com/document/d/1fIzTor3mj1LDxihI6P2SW1BXDbcJJZLU6g8eH9l2sS4/pub Closed Captioning, Faster Desktop Sharing and Breakout Rooms]
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| − | * [https://docs.google.com/document/d/1UHrTPhmO5e8U9pBCnCENtcVVmOlzmqYLPXu1rg2Iuvo/pub BigBlueButton's (Blindside Networks) User Guide]
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| − | ** [http://docs.bigbluebutton.org/1.0/10overview.html#bigbluebutton-10-beta What can an instructor do with the Meetings 1.0 tool/BigBlueButton?] (BigBlueButton) | |
| − | ** [http://docs.bigbluebutton.org/overview/090overview.html#improved-audio What could an instructor do with .9 of Meetings/BigBlueButton]
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| − | | |
| − | ===Meetings Basics===
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| − | * [[Meetings: Minimum computer requirements|Computer requirements]]
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| − | * [[Meetings: Audio Setup| Audio Setup]]
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| − | | |
| − | ===Meetings Features===
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| − | * [[Meetings: User Area| User Area]]
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| − | * Uploading and Displaying Presentations
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| − | ** [http://docs.bigbluebutton.org/support/faq.html#presentations Can I upload Microsoft documents to BigBlueButton?] Don't, they may not display well. Tip: '''Save your file as a PDF'''
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| − | ** [[How do I upload a document to display to my students?]]
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| − | | |
| − | ====Whiteboard Features====
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| − | * At the bottom middle of the presentation area, click on the next arrow, to get to a blank slide to use with the Whiteboard.
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| − | * The Instructor and Presenter can use a Whiteboard in Meetings, by moving your cursor over the ''right side of the default presentation area''.
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| − | * A number of icons will pop up for you to click on and draw with:
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| − | ** Whiteboard icons available:
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| − | *** A hand (pan and zoom), pencil, shapes (rectangle, circle, triangle), line, T (text), X (clear page),
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| − | *** A backward arrow (undo shape), color box (to pick a drawing color), sliding arrow icon (to change the thickness of the lines/shapes drawn).
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| − | *** To draw perfect shapes (rectangle, circle, triangle), click and hold the Ctrl or Shift key on your keyboard, then click and draw your shape.
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| − | ** You can draw on the default presentation page, an uploaded document, or you can upload a blank document.
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| − | ** '''Note:''' If you already uploaded a presentation but want a blank slide to draw on:
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| − | *** Click on the '''upload presentation''' button
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| − | *** Click on the '''default.pdf''' file
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| − | *** Beside the default.pdf file, click on the '''Show''' button
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| − | | |
| − | ====Chat box====
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| − | * A '''Chat''' box is displayed on the right side of '''Meetings'''.
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| − | * At the bottom of the '''Chat''' box, type in text, then click on the '''Send''' button. All participants will see your message.
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| − | * All participants can type in Chat messages.
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| − | * If you need to chat with a specific user, near the top of the '''Chat''' box, beside the ''Public'' tab, click on the '''Options''' tab.
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| − | **Click on the ''name'' of a user. A new '''Chat''' tab will appear, with the '''user name'''.
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| − | **In the '''user's Chat''' tab, type in text, click ''Send''. Only the selected user will see a ''new Chat tab'' appear with your name. They have to click on the tab starting with your name. The user will then be able to see your private Chat message.
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| − | **If the user responds to your private Chat message, their message will pop-up in your Chat tab with their user name.
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| − | * Click on the '''Public''' tab, to post chat messages to all participants.
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| − | * How can you change the size of the chat font size displayed? At the top of the Chat box, click on the ''Options'' tab.
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| − | ** Click on the number beside Chat Message Font Size, click on a new font size, such as 12 or 14.
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| − | * [http://docs.bigbluebutton.org/support/faq.html#chat How can I copy all chat messages to the clipboard?] (BigBlueButton)
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| − | * To share a video, share the video link in the Chat box. If you try to share your desktop and play the video, students won't hear the video, only the presenter will!
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| − | * '''New!''' Can I turn off private chat? '''YES.'''
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| − | ** In the User area, you can now lock users Private Chat.
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| − | ** '''Note:''' Don't lock viewers from using the Public Chat if they don't have a microphone, they won't be able to communicate with you!
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| − | | |
| − | ====Layout Manager====
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| − | * Are there different layouts available, so I can make one part of my Meeting session larger than the others? '''Yes.'''
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| − | ** In the lower right corner of a Meeting, you can click on a dropdown box (usually it says Default Layout) to change your session layout.
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| − | *** Some layouts give more emphasis to the lecture display (Presentation Meeting, Lecture, Default Layout)
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| − | *** Other layouts give more emphasis to the webcam (Video Chat and Webcam Meeting).
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| − | *** You can click on the Default Layout to return to the original view.
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| − | *** If you have a transcriber, they can be given moderator status, and in Layout Manager, they can pick Closed Caption, pick the language and type in whatever the presenter says.
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| − | **** In the Layout Manager, students can choose Closed Caption to see the text typed by the transcriber
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| − | ** The student's layout matches the instructor's, but the student can change their layout, too.
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| − | * Can I permanently lock the layout for my students? '''YES'''
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| − | ** If you click on the lock beside the layout dropdown box, your students’ layout will match yours and they can’t change it, until you click on the lock again.
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| − | | |
| − | ====Webcam Features====
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| − | * The instructor can display their webcam, as well as students.
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| − | ** After the instructor has plugged in their device, they must go to the upper left corner, and click on "'''Share my Webcam'''". You'll be presented with a Webcam Settings dialog box.
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| − | ** In the '''Webcam Settings''' dialog box, you must click on the '''Start Sharing''' button to display your Webcam or click Cancel.
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| − | ***Optionally, you can change the device you're using and change the size of your webcam display.
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| − | ** Your webcam will display in the Webcams area, usually located in the lower left corner of the default presentation.
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| − | **Students can perform the same steps to display their webcams.
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| − | **Instructors can move their cursor over student webcam displays, click on the microphone icon, and mute or unmute them.
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| − | ***Instructors can also click on the "X" in the upper right area of a student webcam display, and close the display.
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| − | * Can I permanently lock the my students from using their webcams? '''YES''', see the Users Area above for details.
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| − | | |
| − | ====Advanced: Desktop Sharing====
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| − | * [http://docs.bigbluebutton.org/support/faq.html#desktop-sharing What does an instructor need to do to share their desktop?]
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| − | ** '''Important:''' You '''must''' download Java (BigBlueButton).
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| − | * Here are the instructions for sharing your desktop: [https://www.youtube.com/watch?v=xTFuEvmEqB0 video]
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| − | * [http://bigbluebutton.org/2014/05/16/new-tutorial-videos-desktop-sharing-mac-os-x/ How does an instructor share their desktop on Mac OS X?] Tip: How-to videos for both Safari and Firefox
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| − | * Can I share a video while sharing my desktop? '''NO.''' Your students will not hear the video (but you will). To share a video, share the link to the video in the Chat box.
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| − | | |
| − | ====Record and Playback Basics====
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| − | Meetings does record lectures now '''easily'''. The recordings won't show up immediately, but short recordings show up fairly quickly. You can "Hide" Recordings (make recordings unavailable) to students, too.
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| − | | |
| − | * '''New!''' Is there a record start/stop button? '''YES.'''
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| − | | |
| − | * '''How do I set up a recording?''' When you create a meeting, you must click on the box beside Recording.
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| − | | |
| − | * '''When does a recording start and stop?'''
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| − | ** BigBlueButton will record the meeting from the time you press the record button to the time you press the record button again.
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| − | ** You can start and stop the recording as many times as you like-only one recording will be created.
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| − | | |
| − | '''Note:''' When you set up a meeting, you can also state it's duration, therefore, a meeting may also end when it reaches your stated meeting duration. (BigBlueButton)
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| − | | |
| − | * '''What web browsers play recordings?''' Firefox and Chrome do playback recordings, but Internet Explorer and Safari do not. (BigBlueButton)
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| − | | |
| − | * How can I hide a recording? In Meetings, in Recordings, move your cursor over the recording you want to hide.
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| − | ** Below it, you'll now see links you can click on to Hide or Delete the recording.
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| − | ** After you click Hide, make sure the Status changes from Published to UnPublished. Now only you can see your recording.
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| − | * How can I make a hidden recording available again? Follow the steps above, but now you'll see a new link "Show" you can click on.
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| − | ** After you click on Show, make sure the status changes back to Published.
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| − | | |
| − | ====Advanced Record and Playback====
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| − | * What parts of the session does the latest version of BigBlueButton record? Your presentation, now polling, whiteboard and mouse movements, plus webcams, desktop sharing, chat, as well as audio (BigBlueButton). Note: The User Area is not recorded.
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| − | * [http://www.bigbluebutton.org/playback/presentation/playback.html?meetingId=cc6507847430b317c4ec8de1ad7083330d9756b5-1374785573783 What does a sample recording now look like?] After clicking on the link: You have to wait for it to "load", then click on the Play button in the lower left corner to start the recording.
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| − | | |
| − | * '''When does a recording appear for review?''' It can take a few minutes, depending on how long your recording is, after you make a recording:
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| − | **Click on '''Meetings''', Click on '''Recordings'''.
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| − | **To the right of your Meeting ''title'', you can click on one of two links to recordings of your meeting. Click on a recording link to review it.
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| − | | |
| − | * '''How do you Share Recordings?'''
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| − | ** Click on '''Meetings''', click on '''Recordings'''.
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| − | ** Now you can direct students to the Meetings Recordings area link, or after clicking on the video link, you can copy the web address of the link and share it with others.
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| − | | |
| − | * '''Can I download recordings?''' You can do this now, but we don't recommended it. Why not share the link to the video?
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| − | | |
| − | ====Polls====
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| − | | |
| − | * Polling was added September, 2015. Here's a [http://docs.bigbluebutton.org/overview/overview.html#polling number of screen shots] of how to add polling to your next Meeting.
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| − | | |
| − | ====Breakout Rooms====
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| − | * '''New!''' Breakout Rooms were added August 31, 2016. Here is a video with step-by-step instructions [https://www.youtube.com/watch?v=q5N-lcocJss&feature=youtu.be Breakout Room Demo video ]
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| − | | |
| − | ====Accessibility====
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| − | * Are Meetings/Chat/Recordings Accessible to those using screen readers? Yes, since [http://docs.bigbluebutton.org/dev/accessibility.html release 0.8+].
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| − | ** Live Closed Captions are now available: [https://www.youtube.com/watch?v=vDpurrMgal0&feature=youtu.be video]
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| − | | |
| − | ====What features will be added in the future?====
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| − | BigBlueButton has a [http://docs.bigbluebutton.org/support/road-map.html#Road_Map_ feature roadmap] that you can check out at any time
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