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| − | ==Meetings== | + | {| class="wikitable" |
| | + | | style="background-color:#f5fafa; border-color:#00b7ff;" | |
| | + | [[Image:Icon-announcement.png|40px|alt=Announcement]] <big>To learn about the most recent updates in Sakai Meetings, watch this brief video on [https://www.youtube.com/watch?v=EbtHTLascyU '''What's New in Sakai Meetings (BigBlueButton)'''</big>]. |
| | + | |} |
| | + | ==Meetings (Web Conferencing)== |
| | | | |
| − | Meetings (BigBlueButton) is an open source webinar tool available in Sakai that allows you to communicate with your students remotely. You can display presentations, use a white board, use audio and/or a webcam, chat with your students, and share your desktop. Meetings is a '''synchronous''' tool, which means users have to be online at the same time to interact. | + | <big>Meetings (BigBlueButton) is a web conferencing tool available in Sakai that allows you to communicate with your students remotely. <br> |
| | + | * You can display presentations, use a white board, use audio and/or a webcam, chat with your students, add polls, and share your device. <br> |
| | + | * Meetings is a '''synchronous''' tool, which means users have to be online at the same time to interact.<br> |
| | + | * You can record your Meetings, and students can view the recordings in Sakai.</big> |
| | + | {| |
| | + | |- style="vertical-align:top;" |
| | + | | [[File:Base-WikiMain-monitor.png|border|600px]] |
| | + | | style="padding-left:10px;" | |
| | + | <hr> |
| | | | |
| − | ====Creating and Running a Meeting plus Student Handouts *==== | + | ==Web Conferencing from Start to Finish== |
| | + | <big> |
| | + | * [[Meetings: Equipment Required | Equipment Required]] |
| | + | * [[Meetings: Bandwidth Considerations | Bandwidth Considerations]] |
| | + | * [[Meetings: Add and Create a Meetings Session | Add and Create a Meetings Session in Sakai]] |
| | + | * [[Meetings: Getting to Know the Meetings Presentation Area | Getting to Know the Meetings Presentation Area]] |
| | + | * [[Meetings: Moderator Features | How Do I Use the Moderator Features During a Meeting?]] |
| | + | * [[Meetings: Presenter Features | How Do I Use the Presenter Features During a Meeting?]] |
| | + | * [[Meetings: Instructional Tips | Instructional Tips for Using the Meetings Tool]] |
| | + | * [[Meetings: Student User Features | Participant (Student) User Features]] |
| | + | * [[Meetings: Troubleshooting Meetings| Troubleshooting my Meeting sessions]] |
| | + | * [[Meetings: Recordings and Statistics | Recordings and Statistics]] |
| | + | * [[Meetings: Video Tutorials | Video Tutorials]] |
| | + | </big> |
| | + | |} |
| | | | |
| − | * Are step-by-step instructions available for creating, starting, and running a Meeting? '''Yes.'''
| + | ==Accessibility== |
| − | ** Instructions for an instructor to create a meeting: [[Media:Create_a_Meeting.pdf|Create a Meeting Handout]]
| + | <big> |
| − | ** Instructions for an instructor to run a meeting: [[Media:RunningaMeetingInstructorHandout.pdf|Running a Meeting Handout]]
| + | * Are Meetings/Chat/Recordings Accessible to those using screen readers? Yes, since [https://docs.bigbluebutton.org/support/release-notes.html#release-081 release 0.8+]. |
| − | ** Instructions for an instructor to share their desktop during a Meeting:[[Media:SharingaDesktop-MeetingsInstructorHandout.pdf|Sharing a Desktop during a Meeting Handout]]
| + | * Here is a video about the [https://youtu.be/feC_zm1y3N4 Live Closed Captioning support] and [https://support.blindsidenetworks.com/hc/en-us/articles/360030980012-Use-Closed-Captions step-by-step instructions]. |
| − | ** '''Handout for Students'''* [[Communicating_with_your_Sakai_instructor_and_classmates#Using_Meetings|Instructions for Students attending a Meeting]]
| + | * Here is the official [https://bigbluebutton.org/accessibility/ Accessibility Statement and VPAT].</big> |
| − | ** Do's and Don'ts of Synchronous Online Learning: [http://campustechnology.com/articles/2013/05/08/the-dos-and-donts-of-synchronous-online-learning.aspx Plan, Prepare, Practice!]
| + | <!--Meetings is a '''synchronous''' tool, which means users have to be online at the same time to interact. You can record your Meetings, and students can view the recordings in Sakai--> |
| − | | |
| − | ====What can you do with Meetings 0.9.0?====
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| − | * We have the latest version, released October 2014 [http://bigbluebutton.org/2014/10/16/bigbluebutton-0-9-0-beta-now-available/ 0.9.0 of bigbluebutton].
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| − | * [http://docs.bigbluebutton.org/overview/090overview.html#improved-audio What can an instructor do with the latest Meetings tool/BigBlueButton?] (BigBlueButton) | |
| − | * [http://www.bigbluebutton.org/videos/ Latest Tutorials for Instructors and Students] (BigBlueButton)
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| − | | |
| − | ====Minimum computer requirements====
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| − | * You '''must''' use a web browser running '''Adobe Flash''', according to [http://docs.bigbluebutton.org/support/faq.html#what-are-the-minimum-requirements-for-the-bigbluebutton-client BigBlueButton].
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| − | ** To check your web browser flash version (and download the latest version), visit [http://helpx.adobe.com/flash-player/kb/find-version-flash-player.html Adobe's Flash Version Check] | |
| − | **''' Note:''' On the Adobe Flash Player Version check web page, scroll to step 5. If anything is moving (tire swing, clouds), you don't need to download the latest version of Adobe Flash.
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| − | <!-- ** If using a '''Mac''', please follow the [http://code.google.com/p/bigbluebutton/wiki/FAQ#What_are_the_minimum_requirements_for_the_BigBlueButton_client? instructions and link] provided by BigBlueButton -->
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| − | * When you join a meeting:
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| − | ** Meetings will give you a prompt to let you know that you must give your browser permission to get to your meeting.
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| − | ** Meetings will allow you to test your audio and choose your microphone (if you have one).
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| − | * '''Instructors and Presenters only:'''
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| − | ** '''Starting April 14, 2015, use Firefox to share your desktop.''' Why? Chrome is dropping support for Java applets, so you can't use Chrome to share your desktop.
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| − | *** You can use Chrome to do everything else in Meetings, and your students can use Chrome, too.
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| − | *** If you forget, you'll get a message reminding you to use Firefox.
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| − | ** To share your desktop, you must have '''Java installed''': [http://java.com/en/download/installed.jsp Test Java] or [http://www.java.com/en/download/ install Java on your computer].
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| − | ** '''If Java is not working after you install it''', you may have to remove old Java versions, activate Java in your web browser or enable the Java Plug-in in your web browser.
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| − | *** Here are the step-by-step [http://java.com/en/download/help/troubleshoot_java.xml Java troubleshooting instructions].
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| − | ** Recommended Number of Users per meeting session: '''25 or fewer'''. According to BigBlueButton, you may experience performance problems with more than 25 students in a single session.
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| − | <!--
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| − | * If using Chrome 27: Have to click on a second Allow button, below the toolbar:
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| − | [[Image:ChromeBBB.png]]
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| − | -->
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| − | | |
| − | ====Sound or Voice "Conferencing"====
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| − | * For the best results, '''all participants should use a headset''', vs a microphone and speakers.
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| − | * '''Or, once you join the Meeting, you can call the number displayed in the Chat area''', enter the '''conference pin''' displayed in the Chat area, and you can use your phone to talk in the Meeting.
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| − | ** '''Note:''' The phone call is NOT free.
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| − | ** If I use my phone, is there a way to hide my phone number from the Meeting participants? '''Yes'''.
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| − | *** Now only your area code is displayed.
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| − | *** Otherwise, follow the [http://www.wikihow.com/Make-Your-Mobile-Phone-Number-Appear-As-a-Private-Number first set of instructions], they are the easiest way to hide your phone number
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| − | | |
| − | * Can I quickly join the session as a listener, if I don't want to chat? '''Yes!'''
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| − | * Audio Troubleshooting:
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| − | ** [http://docs.bigbluebutton.org/support/faq.html#why-can-39-t-others-hear-me-in-the-voice-conference Why can't others hear me when I join the voice conference?] (BigBlueButton)
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| − | ** Why do others only hear part of my audio? Your microphone volume may be too low. Move your microphone closer to your mouth. You may need to change the volume setting of your microphone. | |
| − | ** [http://docs.bigbluebutton.org/support/faq.html#why-is-there-an-echo-in-the-voice-conference Why is there an echo in the voice conference?] Tip: Students should use headsets or the presenter can mute students (BigBlueButton)
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| − | | |
| − | ====Users Area====
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| − | * [http://www.bigbluebutton.org/2012/10/19/simplifying-the-bigbluebutton-ui/ The Users area (in the upper left corner of your Meetings session) has been updated and simplified.]
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| − | * [[What can the instructor/presenter do in the Users Area?]] Whenever a student enters the '''Meeting''', they will appear in the '''Users''' area.
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| − | * In the lower left corner of the Users area, you can click on the Settings icon (it looks like a wheel):
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| − | ** You can now lock viewers: Webcam, Microphone, Public Chat, Private Chat, and Layout.
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| − | ** '''Note:''' Don't lock viewers from using the Public Chat if they don't have a microphone, they won't be able to communicate with you!
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| − | | |
| − | ====Uploading and Displaying Presentations====
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| − | * [http://docs.bigbluebutton.org/support/faq.html#presentations Can I upload Microsoft documents to BigBlueButton?] Don't, they may not display well. Tip: '''Save your file as a PDF'''
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| − | | |
| − | * [[How do I upload a document to display to my students?]]
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| − | | |
| − | ====Whiteboard Features====
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| − | * '''New!''' At the bottom middle of the presentation area, click on the next arrow, to get to a blank slide to use with the Whiteboard.
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| − | * The Instructor and Presenter can use a Whiteboard in Meetings, by moving your cursor over the ''right side of the default presentation area''.
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| − | * A number of icons will pop up for you to click on and draw with:
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| − | ** Whiteboard icons available: A hand (pan and zoom), pencil, shapes (rectangle, circle, triangle), line, T (text), X (clear page), backward arrow (undo shape), color box (to pick a drawing color), sliding arrow icon (to change the thickness of the lines/shapes drawn).
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| − | *** To draw perfect shapes (rectangle, circle, triangle), click and hold the Ctrl or Shift key on your keyboard, then click and draw your shape.
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| − | ** You can draw on the default presentation page, an uploaded document, or you can upload a blank document.
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| − | ** '''New!''' '''Note:''' If you already uploaded a presentation but want a blank slide to draw on:
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| − | *** Click on the '''upload presentation''' button
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| − | *** Click on the '''default.pdf''' file
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| − | *** Beside the default.pdf file, click on the '''Show''' button
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| − | | |
| − | ====Chat box====
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| − | * A '''Chat''' box is displayed on the right side of '''Meetings'''.
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| − | * At the bottom of the '''Chat''' box, type in text, then click on the '''Send''' button. All participants will see your message.
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| − | * All participants can type in Chat messages.
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| − | * If you need to chat with a specific user, near the top of the '''Chat''' box, beside the ''Public'' tab, click on the '''Options''' tab.
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| − | **Click on the ''name'' of a user. A new '''Chat''' tab will appear, with the '''user name'''.
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| − | **In the '''user's Chat''' tab, type in text, click ''Send''. Only the selected user will see a ''new Chat tab'' appear with your name. They have to click on the tab starting with your name. The user will then be able to see your private Chat message.
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| − | **If the user responds to your private Chat message, their message will pop-up in your Chat tab with their user name.
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| − | * Click on the '''Public''' tab, to post chat messages to all participants.
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| − | * How can you change the size of the chat font size displayed? At the top of the Chat box, click on the ''Options'' tab.
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| − | ** Click on the number beside Chat Message Font Size, click on a new font size, such as 12 or 14.
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| − | * [http://docs.bigbluebutton.org/support/faq.html#chat How can I copy all chat messages to the clipboard?] (BigBlueButton)
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| − | * To share a video, share the video link in the Chat box. If you try to share your desktop and play the video, students won't hear the video, only the presenter will!
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| − | * '''New!''' Can I turn off private chat? '''YES.'''
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| − | ** In the User area, you can now lock users Private Chat.
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| − | ** '''Note:''' Don't lock viewers from using the Public Chat if they don't have a microphone, they won't be able to communicate with you!
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| − | | |
| − | ====Layout Manager====
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| − | * Are there different layouts available, so I can make one part of my Meeting session larger than the others? '''Yes.'''
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| − | ** In the lower right corner of a Meeting, you can click on a dropdown box (usually it says Default Layout) to change your session layout.
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| − | *** Some layouts give more emphasis to the lecture display (Presentation Meeting, Lecture, Default Layout)
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| − | *** Other layouts give more emphasis to the webcam (Video Chat and Webcam Meeting).
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| − | *** You can click on the Default Layout to return to the original view.
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| − | ** The student's layout matches the instructor's, but the student can change their layout, too.
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| − | * Can I permanently lock the layout for my students? '''YES'''
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| − | ** If you click on the lock beside the layout dropdown box, your students’ layout will match yours and they can’t change it, until you click on the lock again.
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| − | | |
| − | ====Webcam Features====
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| − | * The instructor can display their webcam, as well as students.
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| − | ** After the instructor has plugged in their device, they must go to the upper left corner, and click on "'''Share my Webcam'''". You'll be presented with a Webcam Settings dialog box.
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| − | ** In the '''Webcam Settings''' dialog box, you must click on the '''Start Sharing''' button to display your Webcam or click Cancel.
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| − | ***Optionally, you can change the device you're using and change the size of your webcam display.
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| − | ** Your webcam will display in the Webcams area, usually located in the lower left corner of the default presentation.
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| − | **Students can perform the same steps to display their webcams.
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| − | **Instructors can move their cursor over student webcam displays, click on the microphone icon, and mute or unmute them.
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| − | ***Instructors can also click on the "X" in the upper right area of a student webcam display, and close the display.
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| − | * Can I permanently lock the my students from using their webcams? '''YES''', see the Users Area above for details.
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| − | | |
| − | ====Advanced: Desktop Sharing====
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| − | * [http://docs.bigbluebutton.org/support/faq.html#desktop-sharing What does an instructor need to do to share their desktop?]
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| − | ** '''Important:''' '''You must use Firefox''' starting April 14, 2015 and you '''must''' download Java (BigBlueButton). You can use Chrome if you are '''not''' sharing your desktop.
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| − | * [http://bigbluebutton.org/2014/05/16/new-tutorial-videos-desktop-sharing-mac-os-x/ How does an instructor share their desktop on Mac OS X?] Tip: How-to videos for both Safari and Firefox
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| − | * Here are the instructions/handout for [[Media:SharingaDesktop-MeetingsInstructorHandout.pdf|Sharing a Desktop during a Meeting]]
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| − | * Can I share a video while sharing my desktop? '''NO.''' Your students will not hear the video (but you will). To share a video, share the link to the video in the Chat box.
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| − | | |
| − | ====Record and Playback Basics====
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| − | | |
| − | '''''NEW!''''': Meetings does record lectures now '''easily'''. The recordings won't show up immediately, but short recordings show up fairly quickly. You can "Hide" Recordings (make recordings unavailable) to students, too.
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| − | | |
| − | * '''New!''' Is there a record start/stop button? '''YES.'''
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| − | | |
| − | * '''How do I set up a recording?''' When you create a meeting, you must click on the box beside Recording.
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| − | | |
| − | * '''When does a recording start and stop?'''
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| − | ** BigBlueButton will record the meeting from the time you press the record button to the time you press the record button again.
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| − | ** You can start and stop the recording as many times as you like-only one recording will be created.
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| − | | |
| − | '''Note:''' When you set up a meeting, you can also state it's duration, therefore, a meeting may also end when it reaches your stated meeting duration. (BigBlueButton)
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| − | | |
| − | * '''What web browsers play recordings?''' Firefox and Chrome do playback recordings, but Internet Explorer and Safari do not. (BigBlueButton)
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| − | | |
| − | * How can I hide a recording? In Meetings, in Recordings, move your cursor over the recording you want to hide.
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| − | ** Below it, you'll now see links you can click on to Hide or Delete the recording.
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| − | ** After you click Hide, make sure the Status changes from Published to UnPublished. Now only you can see your recording.
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| − | * How can I make a hidden recording available again? Follow the steps above, but now you'll see a new link "Show" you can click on.
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| − | ** After you click on Show, make sure the status changes back to Published.
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| − | | |
| − | ====Advanced Record and Playback====
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| − | | |
| − | * What parts of the session does the latest version of BigBlueButton record? Your presentation, now polling, whiteboard and mouse movements, plus webcams, desktop sharing, chat, as well as audio (BigBlueButton). Note: The User Area is not recorded.
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| − | | |
| − | * [http://www.bigbluebutton.org/playback/presentation/playback.html?meetingId=cc6507847430b317c4ec8de1ad7083330d9756b5-1374785573783 What does a sample recording now look like?] After clicking on the link: You have to wait for it to "load", then click on the Play button in the lower left corner to start the recording.
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| − | | |
| − | * '''When does a recording appear for review?''' It can take a few minutes, depending on how long your recording is, after you make a recording:
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| − | **Click on '''Meetings''', Click on '''Recordings'''.
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| − | **To the right of your Meeting ''title'', you can click on one of two links to recordings of your meeting. Click on a recording link to review it.
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| − | | |
| − | * '''How do you Share Recordings?'''
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| − | ** Click on '''Meetings''', click on '''Recordings'''.
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| − | ** Now you can direct students to the Meetings Recordings area link, or after clicking on the video link, you can copy the web address of the link and share it with others.
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| − | | |
| − | * '''Can I download recordings?''' You can do this now, but we don't recommended it. Why not share the link to the video?
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| − | | |
| − | ====Polls====
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| − | | |
| − | * '''New!''' Yes, Polling was just added September, 2015. Here's a '''[http://docs.bigbluebutton.org/labs/polling.html visual example]''' of polling.
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| − | | |
| − | ====Accessibility====
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| − | * Are Meetings/Chat/Recordings Accessible to those using screen readers? Yes, with [http://docs.bigbluebutton.org/support/release-notes.html#release-0.81 release 0.8+].
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| − | | |
| − | ====What features can we see in the future?====
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| − | BigBlueButton has a [http://docs.bigbluebutton.org/support/road-map.html#Road_Map_ feature roadmap] that you can check out at any time
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