Difference between revisions of "Meetings: Presenter Features"

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<big>The Presenter has the option to upload files for display during the session, as well as the ability to screenshare. However, both options cannot be performed at the same time, so the Presenter must plan ahead to determine which option will best suit the session’s activities. Consider your bandwidth connection when planning your Meetings activities.</big><br>
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<p><big>The Presenter has the option to upload files for display during the session, as well as the ability to screenshare. However, both options cannot be performed at the same time, so the Presenter must plan ahead to determine which option will best suit the session’s activities. <br></big>
 
[[File:Presenter-intro.png|border|350px|alt=Smiling instructor sitting at laptop]]
 
[[File:Presenter-intro.png|border|350px|alt=Smiling instructor sitting at laptop]]
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==Presenter Activities==
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<p>[[File:Icon-wifi-brown.png|50px|alt=Wifi reminder!]]<big>'''Consider your bandwidth connection when planning your Meetings activities.'''</big>[[File:Icon-wifi-brown.png|50px|alt=End of reminder]]</p>
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===Activities Suitable for BOTH Lower and Higher Bandwidth Connections===
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==Presenter Activities Suitable for BOTH Lower and Higher Bandwidth Connections==
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<big>[[File:Icon-Whiteboard.png|50px|alt=Writing on the digital whiteboard]] Whether you have lower or higher bandwidth, there are a number of activities that the Presenter can do in Meetings:</big>
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<p>
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<youtube width="400" height="225" alignment="right">nOBIRnPRe7E</youtube><br>
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</p>
 
<big>
 
<big>
 
<ul>
 
<ul>
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<li>[https://support.blindsidenetworks.com/hc/en-us/articles/360024688392-Upload-a-presentation-enable-for-download Upload a Presentation] (and upload multiple files and enable user download during the session)<ul>
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<li style="padding-bottom: 3px">[https://support.blindsidenetworks.com/hc/en-us/articles/360024688392-Upload-a-presentation-enable-for-download Upload a Presentation] (plus how to upload multiple files, enable user download during the session, and quickly switch between multiple files)</li>
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<li>[https://warpwire.durhamtech.edu/w/pXwAAA/ Preparing a document or presentation as a PDF for use during a Meetings session (Warpwire video)]</li>
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<ul>
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<li>[https://support.blindsidenetworks.com/hc/en-us/articles/360024689292-Use-the-presentation-controls#h_afe4c968-3bb3-4421-a2ed-402dbef0f785 Control the slide navigation]</li>
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<li style="padding-bottom: 3px">[https://warpwire.durhamtech.edu/w/pXwAAA/ Preparing a document or presentation as a PDF for use during a Meetings session (Warpwire video)]</li>
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<li>[https://support.blindsidenetworks.com/hc/en-us/articles/360024689292-Use-the-presentation-controls#h_e3d18445-e143-4124-a12c-542066d36321 Use the whiteboard]</li>
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<li style="padding-bottom: 3px">[https://support.blindsidenetworks.com/hc/en-us/articles/360024689292-Use-the-presentation-controls#h_afe4c968-3bb3-4421-a2ed-402dbef0f785 Control the slide navigation]</li>
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<li>[https://support.blindsidenetworks.com/hc/en-us/articles/360024689292-Use-the-presentation-controls#h_33c83533-ed06-4dfe-9ba1-b8ac6417fdde Enable multi-user whiteboard]</li></ul>
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<li style="padding-bottom: 3px">[https://support.blindsidenetworks.com/hc/en-us/articles/360024689292-Use-the-presentation-controls#h_e3d18445-e143-4124-a12c-542066d36321 Use the whiteboard]</li>
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<li>[https://support.blindsidenetworks.com/hc/en-us/articles/360024977292-Use-polling- Start a poll]<ul>
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<ul>
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<li>[https://support.blindsidenetworks.com/hc/en-us/articles/360024977292-Use-polling-#h_c8d822d9-7c81-45c1-87b3-6ee1efe0cd39 Use smart slides] (PowerPoint slides created before the session)</li>
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<li style="padding-bottom: 3px">[https://support.blindsidenetworks.com/hc/en-us/articles/360024689292-Use-the-presentation-controls#h_33c83533-ed06-4dfe-9ba1-b8ac6417fdde Enable multi-user whiteboard] or [https://support.blindsidenetworks.com/hc/en-us/articles/360058447692 select *one* participant to use the whiteboard]</li></ul>
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<li>[https://support.blindsidenetworks.com/hc/en-us/articles/360024977292-Use-polling-#h_d022bc5c-4917-43c8-923b-3e1f5010c29e Custom Polling] (during the session)</li>
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</ul>
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<li>[https://support.blindsidenetworks.com/hc/en-us/articles/360024977292-Use-polling-#h_260d5999-ee3a-4d9a-bc07-2505d362f998 Polling verbally]</li></ul>
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<li style="padding-bottom: 3px">[https://support.blindsidenetworks.com/hc/en-us/articles/360024977292-Use-polling- Start a poll instructions] or [https://www.youtube.com/watch?v=3hknIcnm-sQ start a poll video] (plus how to use a custom poll and "user response" or "open-ended response" polls)<ul>
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<li>[https://support.blindsidenetworks.com/hc/en-us/articles/360025238131-Share-an-External-Audio-Video-Link Share an external video]</li>
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<li style="padding-bottom: 3px">[https://support.blindsidenetworks.com/hc/en-us/articles/360024977292-Use-polling-#h_c8d822d9-7c81-45c1-87b3-6ee1efe0cd39 Use smart slides] (PowerPoint slides created before the session)</li>
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<li style="padding-bottom: 3px">This [[Media:Sample_Polling_Questions-8-10-21.pptx | PowerPoint file contains sample Meetings Polling Questions (ppt)]] you can use as a guide to create quick polls with your presentation slides</li>
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</ul>
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<li style="padding-bottom: 3px">[https://support.blindsidenetworks.com/hc/en-us/articles/360025238131-Share-an-External-Audio-Video-Link Share an external video] or [https://support.blindsidenetworks.com/hc/en-us/articles/360060412632-Screen-Sharing-with-Audio-in-BBB-2-3 share a video while screensharing]</li>
 
<li>Users and Instructors can:<ul>
 
<li>Users and Instructors can:<ul>
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<li>[https://support.blindsidenetworks.com/hc/en-us/articles/360029768091-Move-webcam-s-in-a-live-session Move webcams in a live session]</li>
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<li style="padding-bottom: 3px">[https://support.blindsidenetworks.com/hc/en-us/articles/360049799851-Webcam-viewing-and-recording-updates Display multiple student webcams in a live session]</li>
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<li>[https://support.blindsidenetworks.com/hc/en-us/articles/360042054112-Make-webcams-larger Make webcams display larger]</li>
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<li style="padding-bottom: 3px">[https://support.blindsidenetworks.com/hc/en-us/articles/360029768091-Move-webcam-s-in-a-live-session Move webcams in a live session]</li>
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<li>[https://support.blindsidenetworks.com/hc/en-us/articles/360030983932-View-closed-captions- View closed captions]</li></ul>
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<li style="padding-bottom: 3px">[https://support.blindsidenetworks.com/hc/en-us/articles/360042054112-Make-webcams-larger Make webcams display larger]</li>
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<li style="padding-bottom: 3px">[https://support.blindsidenetworks.com/hc/en-us/articles/360030983932-View-closed-captions- View closed captions]</li></ul>
 
</ul></big>
 
</ul></big>
  
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====Instructional Tips====
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==Presenter Activity Suitable for Higher Bandwidth ONLY (Screensharing)==
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[[File:Icon-Idea.png|50px|alt=Instructional idea]]
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<big>[[File:icon-Display.png|50px|alt=Computer monitor]]To share your desktop or display websites (or software applications that are located on your computer), you will need to share your screen.</big>
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<p><big>To successfully share your screen, you '''MUST''' use Chrome or Firefox and NOT a mobile device.</big></p>
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===Using Chrome===
 
<big>
 
<big>
 
<ul>
 
<ul>
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<li>Save your Word documents and PowerPoint presentations as PDFs before uploading them to Meetings. This will reduce the amount of time Meetings will need to process and covert your file(s).</li>
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<li style="padding-bottom: 3px">[https://support.blindsidenetworks.com/hc/en-us/articles/360025276251-Share-my-screen Share your screen to view a website or demonstrate an application]<ul>
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<li>Several Meetings features are unavailable when you choose to display an uploaded file. You will be unable to:<ul>
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<li style="padding-bottom: 3px">[https://support.blindsidenetworks.com/hc/en-us/articles/360025276251-Share-my-screen#h_c60633ac-4af9-4749-8431-76e166c66e6d Using Chrome web browser]<br>
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<li>Share websites</li>
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(''Choose: “Your Entire Screen”'')</li>
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<li>Access hyperlinks embedded in a PowerPoint presentation</li>
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[[File:Chrome-Meetings-ShareScreen.png|400px|border|alt=Choosing Your Entire Screen in Chrome]]
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<li>Demonstrate applications, such as Word or Excel<br>
 
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[[File:Caveats-UploadFile.png|border|550px|alt=Caveats when displaying an uploaded file. List depicting specifics provided above image.]]</li>
 
 
</ul>
 
</ul>
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</ul></big>
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</big>
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===Using Firefox===
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<big>
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<ul>
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<li style="padding-bottom: 3px">[https://support.blindsidenetworks.com/hc/en-us/articles/360025276251-Share-my-screen#h_12864300-45a0-422f-9039-f54151d1d0d1 Using Firefox web browser]<br>
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(''Choose “Entire Screen” [the last option] to share your screen OR you can share a specific web browser tab or a specific application application'')</li>
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[[File:Firefox-Meetings-ShareEntireScreen.png|300px|border|alt=Choosing Entire Screen in Firefox]]
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</ul>
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</big>
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==Returning to Meetings after Screensharing==
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===After sharing a browser tab===
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When you are done sharing a website, return to Meetings by either closing the website's tab or clicking the Meetings tab.<br>
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[[File:Share-OptionA.png|700px|border|alt=Clicking the Sakai Meetings web browser tab. Tab title includes the word Big Blue Button.]]
  
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===Screensharing (Higher Bandwidth ONLY)===
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===After sharing an application on your computer===
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Your web browser will still be open behind your application. Close the application (or minimize it, if available).<br>
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[[File:Share-OptionB.png|450px|border|alt=Closing or minimizing the application being demonstrated to go back to the web browser.]]
  
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<big>If you want to share your desktop to display websites or software applications that are located on your computer, you will need to share your screen.<br>
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==Ending a Screenshare==
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To successfully share your screen, you '''MUST''' use Chrome or Firefox and NOT a mobile device.
 
−
<ul>
 
−
<li>[https://support.blindsidenetworks.com/hc/en-us/articles/360025276251-Share-my-screen Share your screen to view a website or demonstrate an application]<ul>
 
−
<li>[https://support.blindsidenetworks.com/hc/en-us/articles/360025276251-Share-my-screen#h_c60633ac-4af9-4749-8431-76e166c66e6d Using Chrome web browser]<br>
 
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('''Choose: “Your Entire Screen”''' )</li>
 
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<li>[https://support.blindsidenetworks.com/hc/en-us/articles/360025276251-Share-my-screen#h_12864300-45a0-422f-9039-f54151d1d0d1 Using Firefox web browser]<br>
 
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('''Choose “Entire Screen” [the last option] to share your screen''' OR you can share a specific web browser tab or a specific application application)</li>
 
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<li>https://support.blindsidenetworks.com/hc/en-us/articles/360025276251-Share-my-screen#h_12864300-45a0-422f-9039-f54151d1d0d1 What do you see in the presentation area when you start screensharing? (Click on link and scroll down)]</li></ul>
 
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<li>Ending your screenshare</li>
 
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<li>Moving from sharing your screen back to the Meetings session (to return to your presentation or manage users)</li>
 
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</ul></big>
 
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====Instructional Tips for Screensharing====
 
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=====Some ideal uses of this feature=====
 
 
<big>
 
<big>
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<ul>
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<ol>
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<li>Sharing a website, for example:<ul>
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<li style="padding-bottom: 3px">On the floating toolbar, click '''Stop sharing''', or click the Monitor icon located below the presentation area.<br>
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<li>to display your Sakai course</li>
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[[File:StopSharescreen.png|750px|border|alt=Stop sharing button in BigBlueButton is on floating toolbar]]
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<li>to display the Durham Tech website or library resources</li>
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<li style="padding-bottom: 3px">A message should display: "Screenshare has ended".</li>
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<li>to share another website resource</li>
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<li style="padding-bottom: 3px">The presentation area will display to your students</li>
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<li>to walk your students through a publisher site</li></ul>
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</ol>
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<li>Demonstrating an application installed on your device, such as:<ul>
 
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<li>Word (link to O365 info)</li>
 
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<li>Excel (link to O365 info)</li>
 
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<li>A webpage editor</li>
 
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<li>AutoCAD</li>
 
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<li>PowerPoint</li></ul>
 
 
</big>
 
</big>
  
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=====Other Tips=====
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==Can a Video be Displayed while Screensharing?==
 
<big>
 
<big>
 
<ul>
 
<ul>
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<li>It is recommended that you open any applications and web sites you will need during your session in separate browser tabs before starting your meeting, so you can quickly transfer to them during your screen share.</li>
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<li style="padding-bottom: 3px">[https://support.blindsidenetworks.com/hc/en-us/articles/360060412632-Screen-Sharing-with-Audio-in-BBB-2-3 Yes! On Windows and a Mac AND Chrome]</li>
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<li>When you share your screen, the presentation area displays a “mirror” of your desktop. This is normal, and both you and your students will see this effect until you display a web site or application on your desktop:</li>
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<li style="padding-bottom: 3px">Otherwise, you can stop screensharing, and use the [https://support.blindsidenetworks.com/hc/en-us/articles/360025238131 Share external video feature]</li>
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<li>If you want to display a PowerPoint presentation while screen sharing, you will need to open PowerPoint and display your presentation in the application.</li>
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</ul>  
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</ul>
 
 
</big>
 
</big>
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==Learn More==
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<p>[[File:Icon-LearnMore.png|40px|alt=Learn More icon]] <big>What are some useful [[Meetings: Instructional Tips|Instructional Tips]] for using Meetings?</big></p>
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<p>[[File:Icon-LearnMore.png|40px|alt=Learn More icon]] <big>What can I do as a [[Meetings: Moderator Features|Moderator in a Meeting]]?</big></p>
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<p>[[File:Icon-Home.png|40px]] <big> Take me back to the [[Sakai: Meetings|Meetings Home page]].</big></p>

Latest revision as of 15:46, 20 April 2022

The Presenter has the option to upload files for display during the session, as well as the ability to screenshare. However, both options cannot be performed at the same time, so the Presenter must plan ahead to determine which option will best suit the session’s activities.
Smiling instructor sitting at laptop

Wifi reminder!Consider your bandwidth connection when planning your Meetings activities.End of reminder

Presenter Activities Suitable for BOTH Lower and Higher Bandwidth Connections

Writing on the digital whiteboard Whether you have lower or higher bandwidth, there are a number of activities that the Presenter can do in Meetings:


Presenter Activity Suitable for Higher Bandwidth ONLY (Screensharing)

Computer monitorTo share your desktop or display websites (or software applications that are located on your computer), you will need to share your screen.

To successfully share your screen, you MUST use Chrome or Firefox and NOT a mobile device.

Using Chrome

  • Share your screen to view a website or demonstrate an application

    Using Firefox

    • Using Firefox web browser
      (Choose “Entire Screen” [the last option] to share your screen OR you can share a specific web browser tab or a specific application application)
      • Choosing Entire Screen in Firefox

    Returning to Meetings after Screensharing

    After sharing a browser tab

    When you are done sharing a website, return to Meetings by either closing the website's tab or clicking the Meetings tab.
    Clicking the Sakai Meetings web browser tab. Tab title includes the word Big Blue Button.

    After sharing an application on your computer

    Your web browser will still be open behind your application. Close the application (or minimize it, if available).
    Closing or minimizing the application being demonstrated to go back to the web browser.

    Ending a Screenshare

    1. On the floating toolbar, click Stop sharing, or click the Monitor icon located below the presentation area.
      Stop sharing button in BigBlueButton is on floating toolbar
    2. A message should display: "Screenshare has ended".
    3. The presentation area will display to your students

    Can a Video be Displayed while Screensharing?

    Learn More

    Learn More icon What are some useful Instructional Tips for using Meetings?

    Learn More icon What can I do as a Moderator in a Meeting?

    Icon-Home.png Take me back to the Meetings Home page.

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