Sakai Non-Credit Course Checklist

If your courses are hybrid or use Sakai to provide supplemental materials, the following tasks must be performed before students can participate in the course:

1. Supervisors and instructors must register for and successfully complete the required workshop: Intro to Sakai – Online!

• If the instructor is teaching a hybrid or online course, we highly recommend supervisors and instructors also register for and complete the Intermediate Sakai – Online! Training, too

3. After the class section is set up in Colleague, and trained instructors assigned to the section, the supervisor must complete this form (for each section): Sakai Course Site Request for Non-Credit Courses a. Within 1-2 days, the Sakai course will be created, and students automatically enrolled. If instructors have completed Sakai training, they will automatically be enrolled as well. 4. For face-to-face and hybrid classes, instructors must provide students with: a. Their 7 digit Durham Tech student id, b. Their Durham Tech/Sakai userid (made up of their last name, first initial of their first name and part of their student id number), and c. Non-credit Sakai logon instructions d. Note: If students have outdated zip codes or incorrect birthdates or if entered, incorrect social security numbers, students won’t be able to activate/set up their Durham Tech/Sakai password. If student records were created more than a year ago, we recommend working with students to correct their data before classes start (including updating their email address(es)).

For large, online, non-credit courses, we recommend the following is completed as well, before the course start date:

5. For large non-credit online Sakai class sections, (50+ students), we recommend that department supervisors and administrative assistants complete the Communications Management Basics workshop, a Colleague workshop offered by IT (this month, Feb 12 and Feb 23, 2018). Why? a. Your supervisors and administrative assistants must provide non-credit online Sakai students with their Durham Tech id (student id), as their student id is part of their Durham Tech/Sakai userid b. Using Communications Management, if you have valid student first and last names, valid student email addresses, and students have been assigned Colleague student ids, you can set up an email you can then send to your students with the information they need to figure out their Durham Tech/Sakai userid, set up/activate their Durham Tech/Sakai password, and logon to Sakai c. Remember: All Durham Tech userid’s are made up of a student’s last name, first name (first initial), and the last 4 digits of their student id. d. Plus, don’t forget, to set up/activate Durham Tech/Sakai passwords, students’ Colleague records must contain their latest zip code, correct birthdate, and for some students, the last 4 digits of their social security number. e. If large, online, non-credit courses are comprised of students whose Colleague records were created more than a year ago. It’s highly recommended that supervisors and administrative assistants work with the student’s managers and/or students: i. To make sure that the students’ Colleague records contain their current email addresses, so their required id, password and logon information can be sent to them. ii. Also, the Colleague student information should be current, so students can set up their passwords (their zip code, birth date, social security number)