Difference between revisions of "Sakai: Meetings"

From DurhamtechWiki
Jump to navigationJump to search
Line 33: Line 33:
 
*** Don't use this: You can click on the link to ''Mute All Users'' but you would also mute yourself and/or the presenter!
 
*** Don't use this: You can click on the link to ''Mute All Users'' but you would also mute yourself and/or the presenter!
 
*** You can click on the link to '''Mute All Users Except Presenter'''. This is good setting to use when some users have speakers or mics instead of headsets-their devices can cause a great deal of noise/feedback that you can mute.
 
*** You can click on the link to '''Mute All Users Except Presenter'''. This is good setting to use when some users have speakers or mics instead of headsets-their devices can cause a great deal of noise/feedback that you can mute.
−
 
−
====''New! Layout Manager''====
 
−
* [http://code.google.com/p/bigbluebutton/wiki/081Overview#Layout_Manger Are there different layouts available, so I can make one part of my Meeting session larger than the others?] Yes.
 
  
 
====Uploading and Displaying Presentations====
 
====Uploading and Displaying Presentations====
Line 80: Line 77:
 
   
 
   
 
* [http://code.google.com/p/bigbluebutton/wiki/FAQ#Why_is_there_an_echo_in_the_voice_conference? Why is there an echo in the voice conference?] Tip: Students should use headsets or the presenter can mute students (BigBlueButton)
 
* [http://code.google.com/p/bigbluebutton/wiki/FAQ#Why_is_there_an_echo_in_the_voice_conference? Why is there an echo in the voice conference?] Tip: Students should use headsets or the presenter can mute students (BigBlueButton)
 +
 +
====''New! Layout Manager''====
 +
* [http://code.google.com/p/bigbluebutton/wiki/081Overview#Layout_Manger Are there different layouts available, so I can make one part of my Meeting session larger than the others?] Yes.
  
 
====Using Chat in Meetings====
 
====Using Chat in Meetings====

Revision as of 13:40, 23 August 2013

Meetings

Meetings (BigBlueButton) is an open source webinar tool that allows you to share content with your students remotely. You can share your desktop, upload and display presentations, use a white board, use a webcam, and use text chat with your students. It's still a new tool, so it's great for conducting meetings, but it's just getting ready to be used for recording lectures.

Update! What version of Meetings (BigBlueButton) do we have?

Update! What can you do with Meetings?

Minimum computer requirements

New! Creating and Starting a Meeting

  • Are step-by-step instructions available for creating and starting a Meeting? Yes. Here are the instructions: Create a Meeting Handout (DTCC)

Update! Users Area

  • The Users area (in the upper left corner of your Meetings session) has been updated and simplified.
  • What can the instructor/presenter do in the Users Area? Whenever a student enters the Meeting, they will appear in the Users area.
    • Beside each user name, you can click on the mic icon, to mute or unmute a user. Optionally, you can also click on a lock icon, to lock a user's mic muted or unmuted.
    • In the lower left corner of the Users area, you can click on the Settings icon (it looks like a wheel):
      • If students have clicked on an icon to Raise Hands (for attention or in answer to your question), you can click on the link to Lower All Hands
      • Don't use this: You can click on the link to Mute All Users but you would also mute yourself and/or the presenter!
      • You can click on the link to Mute All Users Except Presenter. This is good setting to use when some users have speakers or mics instead of headsets-their devices can cause a great deal of noise/feedback that you can mute.

Uploading and Displaying Presentations

  • How do I upload a document to display to my students? In the Presentation area (in the middle of the Meetings area), in the lower left corner, click on the icon that looks like a document with a plus sign on it.
    • Click on the Select File button to select your document
    • Find your document, click on your document, and in the dialog box lower right corner, click on the Save button
    • Click on the Upload button to upload your selected document into Meetings (you'll see a Progress status displayed until your document is uploaded successfully). Remember, save your files as pdf's for the best (and fastest) results.
    • Your document will display. At the bottom of the Presentation area:
      • You can click on the icon to upload another document.
      • Click on the right facing arrow (or later left facing arrow) to transfer to other pages in your document.
      • If your document has more than one page, click on the number icon, to display all the pages of your document. You can click on any page to display. If you can't see all of your document pages, a tiny scroll bar appears that you can click and drag to move around your documents. When done, click on the number icon to turn off the display.
      • Click on a triangle and drag it to maximize display of your document.
      • Click on an icon with two horizontal arrows to maximize the display of the width of your document.
      • Click on a four headed arrow icon to fit your document in the presentation display area.
  • Is there a page limit for uploaded files? 100 pages. (BigBlueButton)

Desktop Sharing

  • To start sharing your desktop, in the upper left corner of Meetings, click on an icon that looks like a monitor (between the headset icon and webcam icon). The Presenter's view of Desktop Sharing will appear in the lower left corner.
    • In the Desktop Sharing: Presenter's View, you must either click on the icon to share Full Screen or Region. When first starting out, click on Full Screen.
    • Next, a dialog box will pop up asking if you want to Run an Application (from publisher BigBlueButton, Inc).
    • You must click on the Run button.
    • Your Desktop Sharing: Presenter's View will now display a miniature copy of your desktop-this is what your students are now seeing displayed. You can click on any web browser tab, open a new web browser tab or window, or go to any application (such as Word or Excel).
    • When you are done displaying your desktop, you must return to the Desktop Sharing: Presenter's View, and click on the Close button.
    • Your Desktop Sharing: Presenter's view will close. Your students will see the last document you displayed (otherwise, they'll see the default Presentation).

Voice Conference

  • Why do others only hear part of my audio? Your microphone volume may be too low. Move your microphone closer to your mouth. You may need to change the volume setting of your microphone. (BigBlueButton)

New! Layout Manager

Using Chat in Meetings

How to use the Whiteboard Features

  • The Instructor and Presenter can use a Whiteboard in Meetings, by moving your cursor over the right side of the default presentation area. A number of icons will pop up for you to click on and draw with.
    • Whiteboard icons available: A hand (pan and zoom), pencil, shapes (rectangle, circle, triangle), line, T (text), X (clear page), backward arrow (undo shape), color box (to pick a drawing color), sliding arrow icon (to change the thickness of the lines/shapes drawn).
    • You can draw on the default presentation page, an uploaded document, or you can upload a blank document.

Webcam Features

  • The instructor can display their webcam, as well as students.
    • After the instructor has plugged in their device, they must go to the upper left corner, and click on "Share my Webcam". You'll be presented with a Webcam Settings dialog box.
    • In the Webcam Settings dialog box, optionally, you can change the device you're using and change the size of your webcam display. You must click on the Start Sharing button to display your Webcam or click Cancel.
    • Your webcam will display in the Webcams area, usually located in the lower left corner of the default presentation.
    • Students can perform the same steps to display their webcams.
    • Instructors can move their cursor over student webcam displays, click on the microphone icon, and mute or unmute them.
      • Instructors can also click on the "X" in the upper right area of a student webcam display, and close the display.

Record and Playback Basics

Update: Meetings does record lectures now. But recordings may not show up for over 24 hours. You must "show" Recordings (make recordings available) to students, too.

  • Is there a record start/stop button? No.
  • How do I set up a recording? When you create a meeting, you can click on the box beside Recording.
  • When does a recording start and stop? BigBlueButton will record all of the meeting, from the time the first person joins to when the last person leaves. When you set up a meeting, you can also state it's duration, therefore, a meeting may also end when it reaches your stated meeting duration. (BigBlueButton)

Updates to Record and Playback

  • When does a recording appear for review? Right now, approximately 24 hours after you make a recording:
    • Click on Meetings, Click on Recordings.
    • To the right of your Meeting title, you can click on one of two links to recordings of your meeting. Click on a recording link to review it.
  • How do you Share Recordings?
    • 1) Click on Meetings, Click on Recordings.
    • 2) Move your cursor over the title of the Recording-below the title, click on the "Show" link.
    • 3) Now you can direct students to the Meetings Recordings area link, or after clicking on the recording link, you can copy the web address of the link and share it with others.
  • Can I download recordings? Not at this time. This is an open source product. Recording capabilities were a recent update for BigBlueButton.

New! Accessibility

Retrieved from "https://wiki.durhamtech.edu/wiki/index.php?title=Sakai:_Meetings&oldid=9640"