Difference between revisions of "Meetings: Recordings and Statistics"

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==Recordings and Statistics==
 
==Recordings and Statistics==
 +
 
<big>
 
<big>
'''If you press the recording button during your meeting, almost everything you do in your meeting is recorded. What is recorded?'''  
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'''What can be recorded in your Meeting session?'''  
* Your presentation, polling, whiteboard and mouse movements, plus webcams, screen sharing, chat, as well as your audio.  
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* Your audio, presentation, chat, mouse movements, webcams, plus polling, whiteboard participation, and screen sharing can be recorded.  
* In addition, student participation data is collected.
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* '''NOTE''': The User Module is NOT recorded; but student participation data is available (in the Recording tab's Statistics link).
 
</big>
 
</big>
  
[[Image:Recording-stat-icons-v1-60pct.png|300px|caption|alt=video recording and monitor displaying statistics]]
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[[Image:Recording-stat-icons-v1-60pct.png|300px|caption|alt=video recording and monitor displaying statistics]]
  
===Privacy Concerns===
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==[[File:icon-Alert.png|30px|alt=Alert icon]] Student Privacy==
<big>
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<p><big> What student participation is considered '''private'''? </big> </p>
Recordings of Sakai Meetings may contain student information that is protected under the Family Educational
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<p> <big> Recordings of Sakai Meetings may contain student information that is protected under the Family Educational
Rights and Privacy Act (FERPA), such as a student’s '''chat''' room participation (which shows students’ names and
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Rights and Privacy Act (FERPA). What can be considered private? </p>
comments they typed), '''audio''' participation (e.g. if they participate vocally), and images of the student (if they
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* Student '''chat''' room participation: Student names and typed comments are recorded.
share their '''webcam''').
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* Student '''audio''' participation: Their voices are recorded if they participate vocally.
 +
* Student '''webcam''' participation: Student images are recorded if they share their webcam.
 
</big>
 
</big>
  
====Can I share recordings outside of class?====
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==Can I share recordings outside of class?==
 
<big>
 
<big>
 
FERPA allows recordings that contain student information to be shared with other students in the '''same class'''.
 
FERPA allows recordings that contain student information to be shared with other students in the '''same class'''.
* Recordings that contain student information should '''NOT''' be shared with other classes (current or future) or  
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* By default, all Meetings recordings are '''protected and private'''. Only students in the course can view the recording.
with anyone outside of the class or outside of the College.
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* Therefore, recordings that contain student information should '''NOT''' be shared with other classes (current or future) or with anyone outside of the class or outside of the College.
* If the recording does NOT contain student information or participation, the instructor may share the video with other classes (current or future).
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'''When and how can you share a recording outside of class?'''
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* If the recording does '''NOT''' contain student information or participation the instructor may share the video with other classes (current or future).
 +
** For example, if an instructor creates a recording while demonstrating how to perform a task (with no students present), the instructor can share this video with other classes.
 +
** '''NOTE''': If an instructor wants to share a Meetings recording link with other classes, they '''must''' make the recording public, by ''unprotecting'' it. Please contact [mailto:sakaihelp@durhamtech.edu sakaihelp@durhamtech.edu] for instructions on how to unprotect a recording.
 
</big>
 
</big>
  
===How do I record a meeting session?===
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==How do I record a meeting session?==
 
<big>
 
<big>
 
* [https://support.blindsidenetworks.com/hc/en-us/articles/360024350392-Start-and-stop-recording- Starting and stopping a recording]
 
* [https://support.blindsidenetworks.com/hc/en-us/articles/360024350392-Start-and-stop-recording- Starting and stopping a recording]
 
</big>
 
</big>
  
===How long does it take for a recording to appear?===
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==How long does it take for a recording to appear?==
 
<big>
 
<big>
* After you [https://support.blindsidenetworks.com/hc/en-us/articles/360024912391-End-meeting-on-logout- End the Meeting] (not Logout), your session's recording can be processed.  
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* After you [https://support.blindsidenetworks.com/hc/en-us/articles/360024912391-End-meeting-on-logout- end the Meeting] (not Logout), your session's recording can be processed.  
 
* Usually, your recording will be available within a few hours, but at peak times, recordings may take at least 24 hours to become available.
 
* Usually, your recording will be available within a few hours, but at peak times, recordings may take at least 24 hours to become available.
 
</big>
 
</big>
  
===Who can see recordings?===
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==Who can see recordings?==
 
<big>
 
<big>
By default, the whole class can see recordings. Therefore, it's recommended that you '''avoid''' recording one-on-one sessions with students.
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<p>By default, the whole class can see recordings. However, if you set up a one-on-one or group meeting that is available to selected students only, that recording will be visible to only those students you included in the meeting.</p>
 +
<p>For more information, see [[Media:Instructions_for_Creating_a_One-on-One_Meetings_Session.pdf | ''Setting Up a Private Meeting or One-on-one Meeting with a Student (PDF)'']], [[Media:Instructions_for_Creating_Student_Group_Meetings-V2.pdf | ''Creating Student Group Meetings (PDF)'']], or  [[Media:Instructions_for_Creating_Virtual_Office_hours_5-19-21.pdf | ''How to Create Virtual Office Hours (PDF)'']].</p>
 
</big>
 
</big>
  
===How do I access a recording and statistics for a meeting session?===
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==How do I access a recording and student statistics for a meeting session?==
 
<big>
 
<big>
 
* Click on '''Meetings''', Click on the '''Recordings''' tab.
 
* Click on '''Meetings''', Click on the '''Recordings''' tab.
 
** To the right of your Meeting ''title'', click on one of two links to view recordings of your meeting  
 
** To the right of your Meeting ''title'', click on one of two links to view recordings of your meeting  
*** Click on ''Presentation'' or ''video''.
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*** Click on '''Presentation''' or '''video'''.
*** Click on [https://blindsidenetworks.com/statistics/ Statistics]'' to view student participation data.
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** Click on '''[https://blindsidenetworks.com/statistics/ Statistics]''' to view student participation data.
 
</big>
 
</big>
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{|
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|- style="vertical-align:top;"
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| style="border-style: solid; border-width: 1px; border-color:#C6C6C6;" | <youtube width="400" height="225" alignment="right">fMhnk9amq1E</youtube>
 +
|}
  
 
==Learn More==
 
==Learn More==
<p>[[File:Icon-Home.png|40px]] <big> Take me back to the [[Sakai: Revised Meetings|Meetings Home page]].</big></p>
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<p>[[File:Icon-Home.png|40px]] <big> Take me back to the [[Sakai: Meetings|Meetings Home page]].</big></p>

Latest revision as of 16:37, 20 April 2022

Recordings and Statistics

What can be recorded in your Meeting session?

  • Your audio, presentation, chat, mouse movements, webcams, plus polling, whiteboard participation, and screen sharing can be recorded.
  • NOTE: The User Module is NOT recorded; but student participation data is available (in the Recording tab's Statistics link).

video recording and monitor displaying statistics

Alert icon Student Privacy

What student participation is considered private?

Recordings of Sakai Meetings may contain student information that is protected under the Family Educational Rights and Privacy Act (FERPA). What can be considered private?

  • Student chat room participation: Student names and typed comments are recorded.
  • Student audio participation: Their voices are recorded if they participate vocally.
  • Student webcam participation: Student images are recorded if they share their webcam.

Can I share recordings outside of class?

FERPA allows recordings that contain student information to be shared with other students in the same class.

  • By default, all Meetings recordings are protected and private. Only students in the course can view the recording.
  • Therefore, recordings that contain student information should NOT be shared with other classes (current or future) or with anyone outside of the class or outside of the College.

When and how can you share a recording outside of class?

  • If the recording does NOT contain student information or participation the instructor may share the video with other classes (current or future).
    • For example, if an instructor creates a recording while demonstrating how to perform a task (with no students present), the instructor can share this video with other classes.
    • NOTE: If an instructor wants to share a Meetings recording link with other classes, they must make the recording public, by unprotecting it. Please contact sakaihelp@durhamtech.edu for instructions on how to unprotect a recording.

How do I record a meeting session?

How long does it take for a recording to appear?

  • After you end the Meeting (not Logout), your session's recording can be processed.
  • Usually, your recording will be available within a few hours, but at peak times, recordings may take at least 24 hours to become available.

Who can see recordings?

By default, the whole class can see recordings. However, if you set up a one-on-one or group meeting that is available to selected students only, that recording will be visible to only those students you included in the meeting.

For more information, see Setting Up a Private Meeting or One-on-one Meeting with a Student (PDF), Creating Student Group Meetings (PDF), or How to Create Virtual Office Hours (PDF).

How do I access a recording and student statistics for a meeting session?

  • Click on Meetings, Click on the Recordings tab.
    • To the right of your Meeting title, click on one of two links to view recordings of your meeting
      • Click on Presentation or video.
    • Click on Statistics to view student participation data.

Learn More

Icon-Home.png Take me back to the Meetings Home page.