Sakai procedures revised2

Click EXPAND to view the answer to each frequently asked question below...

Course Site Creation and Instructor Access

How and when are Sakai sites created?

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For all credit classes, Sakai sites are created automatically, starting a few months before the semester begins.

For non-credit classes that have a delivery method of online, hybrid, or blended, Sakai sites are created automatically, within 24 hours after the course section is created in Colleague.

• EXCEPTIONS: For the following types of non-credit classes, Sakai sites are NOT created automatically –- a request is required:

Type of Non-Credit Class	Academic Level	How to Request a Sakai Site
Non-credit classes with traditional delivery method	CE	Program director/chair submits Section Request Form and selects option to request a Sakai site
Corporate Education and Customized Training Program classes - all delivery methods	CE	Program director contacts scheduler for their area to request a Sakai site
College and Career Readiness (CCR) classes - all delivery methods	BSP	Program director or instructor contacts scheduler for their area to request a Sakai site
English as a Second Language (ESL) classes - all delivery methods	BSP	Program director contacts scheduler for their area to request a Sakai site

• Note: Sakai sites will be created within 24 hours after requests are processed by the scheduler.

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As an instructor, how do I get access to the Sakai sites for my classes?

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To see and access your classes on Sakai, two criteria must be met:

1. You must have satisfactorily completed the Intro to Sakai online workshop.
   • See Sakai Training for details.
   • The training requirement can be waived for instructors with previous Sakai experience.
2. You must be assigned to the classes you are teaching on the official class schedule in Colleague.
   • Your program director/chair provides information to your area's administrative assistant about the specific classes you are teaching.
   • The administrative assistant assigns you to your classes on the official class schedule in Colleague.

Once these criteria are met, your classes will become visible to you in Sakai within 24 hours (assuming the Sakai sites have been created -- see above).

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I want to combine multiple sections into a single site on Sakai. Can I do that?

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IMPORTANT:

• You must submit the Sakai Combined Sections form at least 2 business days BEFORE the official start date of the class.
• The sections to combine must have similar start and end dates. (You cannot combine a Mini-Session 1 section with a Mini 2 or full-session section.)
• It takes 1 to 2 days for Durham Tech's support staff to combine sections.
• We will send you an email when the sites have been combined. Meanwhile, it is very important to limit your work on Sakai to the site for the lowest section number.
  • For example, if you've requested to combine sections 101 and 102, work only in the 101 site. Site(s) for the higher-numbered section(s) will be deleted when the sites are combined.
• For tips, review the handout on Working with Multiple Sections in a Combined Sakai Site (PDF)

If you have questions, contact sakaihelp@durhamtech.edu.

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As an instructor, how do I get access to the Sakai sites for my classes?

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To see and access your classes on Sakai, two criteria must be met:

1. You must have satisfactorily completed the Intro to Sakai online workshop.
   • See Sakai Training for details.
   • The training requirement can be waived for instructors with previous Sakai experience.
2. You must be assigned to the classes you are teaching on the official class schedule in Colleague.
   • Your program director/chair provides information to your area's administrative assistant about the specific classes you are teaching.
   • The administrative assistant assigns you to your classes on the official class schedule in Colleague.

Once these criteria are met, your classes will become visible to you in Sakai within 24 hours (assuming the Sakai sites have been created -- see above).

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I want to combine multiple sections into a single site on Sakai. Can I do that?

---

IMPORTANT:

• You must submit the Sakai Combined Sections form at least 2 business days BEFORE the official start date of the class.
• The sections to combine must have similar start and end dates. (You cannot combine a Mini-Session 1 section with a Mini 2 or full-session section.)
• It takes 1 to 2 days for Durham Tech's support staff to combine sections.
• We will send you an email when the sites have been combined. Meanwhile, it is very important to limit your work on Sakai to the site for the lowest section number.
  • For example, if you've requested to combine sections 101 and 102, work only in the 101 site. Site(s) for the higher-numbered section(s) will be deleted when the sites are combined.
• For tips, review the handout on Working with Multiple Sections in a Combined Sakai Site (PDF)

If you have questions, contact sakaihelp@durhamtech.edu.

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How do I import (copy) content from one Sakai course into another?

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Please follow these instructions: Importing Course Content (PDF)

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How can I customize which courses appear on the navigation bar at the top of Sakai?

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When you log in to Sakai, the navigation bar along the top provides links to sites to which you have recently been added. The sites in the navigation bar are your "favorite" sites. A limit of 15 favorite sites can be displayed on the navigation bar.

To change which sites are "favorites" and appear on the navigation bar:

• Click Sites (upper right). The Sites Drawer opens, which displays all of your sites.
• Click the star icon beside any site to "favorite" it (star fills in and turns yellow) or to "unfavorite" it (star turns gray, with no fill).
• You can click on the "Organize Favorites" tab to change the order in which favorites appear. Simply drag and drop to change the order.
• When finished, click the X in the upper right of the Sites Drawer to close it, and then click the Reload link to see your changes.

END OF MOCK-UP CONTENT