Difference between revisions of "Meetings: Recordings and Statistics"

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==Recordings and Statistics==
 
==Recordings and Statistics==
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<big>
 
<big>
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'''If you press the recording button during your meeting, almost everything you do in your meeting is recorded. What is recorded?'''  
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'''What can be recorded in your Meeting session?'''  
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* Your presentation, polling, whiteboard and mouse movements, plus webcams, screen sharing, chat, as well as your audio are recorded.  
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* Your audio, presentation, chat, mouse movements, webcams, plus polling, whiteboard participation, and screen sharing can be recorded.  
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* In addition, student participation data is collected.
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* '''NOTE''': The User Module is NOT recorded; but student participation data is available (in the Recording tab's Statistics link).
 
</big>
 
</big>
  
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[[Image:Recording-stat-icons-v1-60pct.png|300px|caption|alt=video recording and monitor displaying statistics]]
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[[Image:Recording-stat-icons-v1-60pct.png|300px|caption|alt=video recording and monitor displaying statistics]]
  
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===Privacy Concerns===
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==[[File:icon-Alert.png|30px|alt=Alert icon]] Student Privacy==
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<big>
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<p><big> What student participation is considered '''private'''? </big> </p>
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Recordings of Sakai Meetings may contain student information that is protected under the Family Educational
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<p> <big> Recordings of Sakai Meetings may contain student information that is protected under the Family Educational
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Rights and Privacy Act (FERPA), such as a student’s '''chat''' room participation (which shows students’ names and
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Rights and Privacy Act (FERPA). What can be considered private? </p>
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comments they typed), '''audio''' participation (e.g. if they participate vocally), and images of the student (if they
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* Student '''chat''' room participation: Student names and typed comments are recorded.
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share their '''webcam''').
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* Student '''audio''' participation: Their voices are recorded if they participate vocally.
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* Student '''webcam''' participation: Student images are recorded if they share their webcam.
 
</big>
 
</big>
  
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====Can I share recordings outside of class?====
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==Can I share recordings outside of class?==
 
<big>
 
<big>
 
FERPA allows recordings that contain student information to be shared with other students in the '''same class'''.
 
FERPA allows recordings that contain student information to be shared with other students in the '''same class'''.
 
* By default, all Meetings recordings are '''protected and private'''. Only students in the course can view the recording.
 
* By default, all Meetings recordings are '''protected and private'''. Only students in the course can view the recording.
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* Therefore, recordings that contain student information should '''NOT''' be shared with other classes (current or future) or  
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* Therefore, recordings that contain student information should '''NOT''' be shared with other classes (current or future) or with anyone outside of the class or outside of the College.
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with anyone outside of the class or outside of the College.
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'''When and how can you share a recording outside of class?'''
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* If the recording does NOT contain student information or participation the instructor may share the video with other classes (current or future).
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* If the recording does '''NOT''' contain student information or participation the instructor may share the video with other classes (current or future).
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** For example, if an instructor creates a recording demonstrating how to perform a task, the instructor can share this video with other classes.
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** For example, if an instructor creates a recording while demonstrating how to perform a task (with no students present), the instructor can share this video with other classes.
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** '''NOTE''': If an instructor wants to share their Meetings recording, they will have to make the recording public, by ''unprotecting'' it.
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** '''NOTE''': If an instructor wants to share a Meetings recording link with other classes, they '''must''' make the recording public, by ''unprotecting'' it. Please contact [mailto:sakaihelp@durhamtech.edu sakaihelp@durhamtech.edu] for instructions on how to unprotect a recording.
 
</big>
 
</big>
  
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====Protecting and Unprotecting Recordings (Private vs Public Recordings)====
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==How do I record a meeting session?==
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* Can a student copy the link to a course Meetings recording and watch the video outside of Sakai?
 
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** Below a recording, in addition to the Hide and Delete links, you'll see an '''Unprotect''' link. As of June, 2020, by default, Meetings recordings are '''Protected''' and private.
 
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** When a recording is '''Protected''', or private, if a student copies the video recording's web address and tries to access it outside of Sakai, they won't be able to see the video. The student will have to logon to Sakai to be able to watch the video recording in your course.
 
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* Can I make a Meetings recording available to anyone to watch?
 
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** '''IMPORTANT''': If your recording contains your current student's participation, it should ONLY be shared with your current students (due to FERPA). Think carefully about the reasons for making a recording public, that allows all students and people outside of the Sakai course to access the recording. Due to FERPA, if your course is imported or copied in the future, future students should NOT be able to see prior student's participation in your video recording.
 
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** Below a recording, you can click on the '''Protect''' link, to change the recording to '''Unprotected''' and public.
 
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** When a recording is '''Unprotected''', or public, you or another student can share the video's web address, and anyone can watch the video. People outside of the Sakai course and those without a Sakai userid at Durham Tech can use the link to watch the video recording.
 
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*** When a recording is Unprotected, or public, you or another student can share the video's web address, and anyone can watch the video. People outside of the Sakai course and those without a Sakai userid at Durham Tech can use the link to watch the video recording.
 
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[[Image:Meetings-protected-unprotected-videos.jpg|border|Alt=In the Recordings area, in the Recordings column, below the video, the instructor can change the default of Protected and private, by clicking on the "Unprotect" link, to make the recording link public]]
 
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===How do I record a meeting session?===
 
 
<big>
 
<big>
 
* [https://support.blindsidenetworks.com/hc/en-us/articles/360024350392-Start-and-stop-recording- Starting and stopping a recording]
 
* [https://support.blindsidenetworks.com/hc/en-us/articles/360024350392-Start-and-stop-recording- Starting and stopping a recording]
 
</big>
 
</big>
  
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===How long does it take for a recording to appear?===
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==How long does it take for a recording to appear?==
 
<big>
 
<big>
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* After you [https://support.blindsidenetworks.com/hc/en-us/articles/360024912391-End-meeting-on-logout- End the Meeting] (not Logout), your session's recording can be processed.  
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* After you [https://support.blindsidenetworks.com/hc/en-us/articles/360024912391-End-meeting-on-logout- end the Meeting] (not Logout), your session's recording can be processed.  
 
* Usually, your recording will be available within a few hours, but at peak times, recordings may take at least 24 hours to become available.
 
* Usually, your recording will be available within a few hours, but at peak times, recordings may take at least 24 hours to become available.
 
</big>
 
</big>
  
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===Who can see recordings?===
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==Who can see recordings?==
 
<big>
 
<big>
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By default, the whole class can see recordings. Therefore, it's recommended that you '''avoid''' recording one-on-one sessions with students.
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<p>By default, the whole class can see recordings. However, if you set up a one-on-one or group meeting that is available to selected students only, that recording will be visible to only those students you included in the meeting.</p>
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<p>For more information, see [[Media:Instructions_for_Creating_a_One-on-One_Meetings_Session.pdf | ''Setting Up a Private Meeting or One-on-one Meeting with a Student (PDF)'']], [[Media:Instructions_for_Creating_Student_Group_Meetings-V2.pdf | ''Creating Student Group Meetings (PDF)'']], or  [[Media:Instructions_for_Creating_Virtual_Office_hours_5-19-21.pdf | ''How to Create Virtual Office Hours (PDF)'']].</p>
 
</big>
 
</big>
  
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===How do I access a recording and student statistics for a meeting session?===
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==How do I access a recording and student statistics for a meeting session?==
 
<big>
 
<big>
 
* Click on '''Meetings''', Click on the '''Recordings''' tab.
 
* Click on '''Meetings''', Click on the '''Recordings''' tab.
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** Click on '''[https://blindsidenetworks.com/statistics/ Statistics]''' to view student participation data.
 
** Click on '''[https://blindsidenetworks.com/statistics/ Statistics]''' to view student participation data.
 
</big>
 
</big>
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{|
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|- style="vertical-align:top;"
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| style="border-style: solid; border-width: 1px; border-color:#C6C6C6;" | <youtube width="400" height="225" alignment="right">fMhnk9amq1E</youtube>
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|}
  
 
==Learn More==
 
==Learn More==
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<p>[[File:Icon-Home.png|40px]] <big> Take me back to the [[Sakai: Revised Meetings|Meetings Home page]].</big></p>
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<p>[[File:Icon-Home.png|40px]] <big> Take me back to the [[Sakai: Meetings|Meetings Home page]].</big></p>

Latest revision as of 15:37, 20 April 2022

Recordings and Statistics

What can be recorded in your Meeting session?

  • Your audio, presentation, chat, mouse movements, webcams, plus polling, whiteboard participation, and screen sharing can be recorded.
  • NOTE: The User Module is NOT recorded; but student participation data is available (in the Recording tab's Statistics link).

video recording and monitor displaying statistics

Alert icon Student Privacy

What student participation is considered private?

Recordings of Sakai Meetings may contain student information that is protected under the Family Educational Rights and Privacy Act (FERPA). What can be considered private?

  • Student chat room participation: Student names and typed comments are recorded.
  • Student audio participation: Their voices are recorded if they participate vocally.
  • Student webcam participation: Student images are recorded if they share their webcam.

Can I share recordings outside of class?

FERPA allows recordings that contain student information to be shared with other students in the same class.

  • By default, all Meetings recordings are protected and private. Only students in the course can view the recording.
  • Therefore, recordings that contain student information should NOT be shared with other classes (current or future) or with anyone outside of the class or outside of the College.

When and how can you share a recording outside of class?

  • If the recording does NOT contain student information or participation the instructor may share the video with other classes (current or future).
    • For example, if an instructor creates a recording while demonstrating how to perform a task (with no students present), the instructor can share this video with other classes.
    • NOTE: If an instructor wants to share a Meetings recording link with other classes, they must make the recording public, by unprotecting it. Please contact sakaihelp@durhamtech.edu for instructions on how to unprotect a recording.

How do I record a meeting session?

How long does it take for a recording to appear?

  • After you end the Meeting (not Logout), your session's recording can be processed.
  • Usually, your recording will be available within a few hours, but at peak times, recordings may take at least 24 hours to become available.

Who can see recordings?

By default, the whole class can see recordings. However, if you set up a one-on-one or group meeting that is available to selected students only, that recording will be visible to only those students you included in the meeting.

For more information, see Setting Up a Private Meeting or One-on-one Meeting with a Student (PDF), Creating Student Group Meetings (PDF), or How to Create Virtual Office Hours (PDF).

How do I access a recording and student statistics for a meeting session?

  • Click on Meetings, Click on the Recordings tab.
    • To the right of your Meeting title, click on one of two links to view recordings of your meeting
      • Click on Presentation or video.
    • Click on Statistics to view student participation data.

Learn More

Icon-Home.png Take me back to the Meetings Home page.

Retrieved from "https://wiki.durhamtech.edu/wiki/index.php?title=Meetings:_Recordings_and_Statistics&oldid=24604"