Sakai: Meetings Archived

Archived: May 19, 2021

Go to Updated Sakai Meetings tool page

Meetings (Web Conferencing)

Meetings (BigBlueButton) is a web conferencing tool available in Sakai that allows you to communicate with your students remotely. You can display presentations, use a white board, use audio and/or a webcam, chat with your students, add polls, and share your desktop. Meetings is a synchronous tool, which means users have to be online at the same time to interact. You can record your Meetings, and students can view the recordings in Sakai.

Quick Start for Instructors To learn to use the Meetings tool, watch the training video and read the handout (pdf) below: VIDEO: Quick Start - Using Meetings in Sakai HANDOUT: Meetings Quick Start Guide for Instructors (PDF) Resources for holding online meetings with students Advice for Minimizing Problems in Online Meetings (PDF) - updated for Fall 2020 Info for Students - point your students here so they'll know what to do: Sakai Help for Students: How to attend an online meeting in Sakai HANDOUT: Student Instructions for Using Meetings in Sakai (PDF)

Learn More about Meetings

For instructors who want a deeper dive, the handouts and video below cover all Meetings features in detail:

• Create a Meeting Handout (PDF)
  • Note: When you create a meeting, IF you check beside Update participants, AND check the box beside Attach iCalender:
    • You may get an error message. Disregard it! The Meeting WILL be created AND an email reminder WILL be sent to the Meeting participants.
    • There is an error with the iCalendar creation. The Sakai Community is working on the issue.

• Running a Meeting Handout (PDF)

Instructions for Students

• Student Instructions for Using Meetings in Sakai (PDF)
• Meetings Overview for Students (video)

Meetings Tool Requirements

• Recommended Browsers
  • Desktop/Laptop: Chrome or Firefox
  • Mobile iOS (12.2+): Safari Mobile
  • Mobile Android (6.0+): Chrome Mobile
  • (IE and EDGE browsers are not supported.)

• Microphone
  • Instructors: Microphone is required. A headset is recommended.
  • Students: Microphone not required unless specified by your instructor. As an alternative, you can type in the Chat area or dial in using the phone number provided in the meeting.
  • Audio Setup & Troubleshooting

• Webcam is optional.

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More Details on Meetings

Meetings Basic Features

For most of your meetings, you'll want to see who has arrived at the meeting, by viewing the User area; and you'll want to upload and display your presentation. If any of your students wants to "Listen only" or does not have a headset or speakers, you can communicate with each other by using the Chat box. If you want to record and share your Meeting, you have many options, provided you set up your meeting with the "Recording" feature.

• User Area
• Uploading and Displaying Presentations
  • How do I upload a document to display to my students?
• Chatting in the Chat box
• Recording, Playback and Statistics

Meetings Intermediate Features

Sometimes, you may want to use the whiteboard features, to draw on your presentation. Some instructors like to share their webcam with their students, and/or want their students to share their webcams, too. You may want to make a student a presenter, to give a report or oral presentation. Also, it can be helpful to use a different layout to emphasize different Meetings features.

• Using the Whiteboard
• Using your Webcam
• How do I make someone else a presenter/take back the presenter role?
• Setting up a One-on-one Meeting with a Student (PDF)
• Where are the Layout options?
  • Enlarge the Presentation area or create a "video" session: Close the Presentation/Enlarge the Webcams

Meetings Advanced Interactive Features

We strongly suggest that you practice these features before your meeting. You can provide ad-hoc polls, or update your presentation, to generate polls during your presentation. If you need to demonstrate an application, such as Word, Excel, or review content on a web site, you can share your screen with your students.

• Polls: You can create slides that generate polls or create polls on the fly during the meeting.
  • If you're creating a poll "on the fly": Below the Presentation area; click on the plus icon, then select "Start a Poll".
    • Here are step-by-step instructions for creating quick and custom polls during your meeting.
  • Otherwise, before your meeting, you can create PowerPoint slides with Multiple Choice questions/answers (or True/False or Yes/No questions/answers).
    • Here are a number of screen shots showing how to add slides that generate "automatic" polling at your Meeting.
    • When a slide contains a "poll" question/answers you've set up, at the bottom of the Presentation area, next to the plus icon, you'll see the Polling icon you can click on to start your poll.
• Screen sharing:: Find out how to Share your Screen during a Meeting

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If you want to divide your students into separate groups during your Meeting, you can use the Breakout Rooms feature. Students can create shared notes and download the notes for later use. You can also share a video with your students!

• Breakout Rooms: View the 34-second video on how to add and use Breakout Rooms or step-by-step instructions
• Shared Notes: If you want your students to create notes as a group during your meeting, view this 60-second how-to video or step-by-step instructions:
• Share Videos:: The 23-second video displayed below quickly shows how an instructor/presenter can share a YouTube video with students (the video has no sound):
  • In addition, review these screenshots on how to Share a YouTube video in a meeting.

Accessibility

• Are Meetings/Chat/Recordings Accessible to those using screen readers? Yes, since release 0.8+.
• Here is a video about the Live Closed Captioning support and step-by-step instructions.
• Here is the official Accessibility Statement and VPAT.